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Many
people have a huge challenge coping with the incoming paperwork. (Whatever
happened to the paperless office?).
Paperwork lands on your desk and somehow finds its way into your in-tray.
Eventually the in-tray becomes so high it explodes and ends up all over your
desktop. That's because you avoided taking action on those messy pieces of
paper the moment they arrived. Now you have no option but to sort through
the explosion and tidy up the pile or actually do something with the
paperwork.
It's also frustrating when you need to search through the pile to look for
information someone has asked you about. Many times I've contacted people to
follow them up and I can automatically picture their desktop as they search
their in-tray for the information I've sent them.
How can a pile of paper cause you so much stress? If only you could organize
the paper so that it would disappear! Looking at it is enough to raise
anyone's blood pressure. Well here are a few organizing tips to help you
tame the paperwork.
Purchase a large vertical wire step file (available from stationers)
Sort through your in-tray/s or piles and organize the paperwork into similar
categories, ie.
Correspondence
Reading
Clients
Invoices
Staff
Label manila folders with the above categories.
Place folders into step file.
Now you'll have all your work to do sitting in manageable files. It's much
more effective than shuffling piles of paper.
This simple but practical device saves my accountant 2 hours per week. Do
you know what that means to an accountant who charges out at $100 per hour?
Save Two Hours / Week @ Hourly Rate of $200
2 HRS/WEEK = $200
= 8 HRS/MTH = $800
= 96 HRS/YR = $9,600
You don't need to be an accountant to understand the significance of saving
a small amount of time and the impact it has overall. It's always the little
things in life - the one percenters which make the difference.
About the Author: Lorraine Pirihi is
Australia's Personal Productivity Specialist and Leading Life Coach. Her
business The Office Organiser specialises in showing small business owners
and managers, how to get organised at work so they can have a life! Lorraine
is also a dynamic speaker and has produced many products including "How to
Survive and Thrive at Work!"
To subscribe to her free ezine visit
www.office-organiser.com.au
This article may be reproduced providing it is published in it's entirety,
including the author's bio and all links. For further information please
contact Lorraine Pirihi;
lorraine@office-organiser.com.au |